Admin clerk position
We are in need of two Registry Clerks in Pretoria.
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The successful candidates will need to have a grade 12 or equivalent qualification.
No experience is required, but knowledge of registry duties and practices is necessary for Admin clerk position.
They should also be able to capture data and operate a computer. It is important that they have a working knowledge and understanding of the legislative framework governing the public service.
Knowledge of storage and retrieval procedures in terms of the working environment is also required. The Registry Clerks should be able to plan and organize, and have good verbal and written communication skills.
Admin clerk position
Computer literacy is a must and they should be able to work independently or in a team. Flexibility and job knowledge are also important. The duties of the Registry Clerks include providing registry counter services, handling telephonic and other enquiries received, and receiving and registering hand-delivered post/files.
They will also handle incoming and outgoing correspondence by receiving, sorting, registering and dispatching all post. The Registry Clerks will be responsible for rendering an effective filing and record management service.
This involves allocating reference numbers, opening and closing files according to the record classification system, filing/storage, tracing (electronically/manually) and retrieving records and files, and completing index cards for all files.
They will also operate office equipment in relation to the registry function, including updating and maintaining the franking machine register, franking mail, recording postage amounts and updating the register on a daily basis.
Tasks include managing administration, packaging and sending parcels/consignments, completing waybills, emailing service providers for parcel/consignment collection, tracking consignments, and filing waybills.
Additionally, processing records for archiving and/or disposal, sorting and packaging files for archiving, compiling lists of records for archiving, and submitting them to the supervisor.
For inquiries, contact Pulane Selomo at 012 843 6645.
To apply, send applications via email to RC@dst.gov.za
An administrative clerk is responsible for handling various tasks related to the smooth functioning of an organization. These duties can include managing paperwork, scheduling appointments, answering phone calls, and responding to emails. As an administrative clerk, you will also be asked to maintain accurate records and databases, prepare reports, and handle various administrative tasks as assigned by your supervisor.
In addition to these core responsibilities, an administrative clerk may also be required to handle basic accounting tasks, such as processing invoices, tracking expenses, and managing budgets. You may also be responsible for managing office supplies, ordering new inventory, and ensuring that all equipment is maintained and in good working order.
Another important aspect of the administrative clerk position is communication. You will be expected to communicate effectively with colleagues, superiors, and clients, both verbally and in writing. This may include drafting memos, creating presentations, and responding to emails in a timely and professional manner.
Overall, the administrative clerk role is a critical component of any organization, and requires strong organizational skills, attention to detail, and the ability to work effectively under pressure. If you are looking for a challenging and rewarding career in the administrative field, this may be the perfect role for you.