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Position Administrative Support vacancy – United States

Position Administrative Support vacancy Position: Administrative Support I
Location: Jackson and Hattiesburg, Mississippi

Multiple positions may be filled from this announcement.
Salary: Starting at CPS CL 23 Step 1 – $37,357 with the potential for promotion to CL 24 – $41,368 – $67,231 based on experience and qualifications within the Court Personnel System.
Type of Appointment: Full-Time/Provisional to Permanent, pending a favorable background investigation determination by the court.


Application Procedure: To apply, complete the Federal Judicial Branch Application for Employment Form AO 78 (including “Optional Background Information”) . Submit the form along with a cover letter addressing qualifications, skills, and experience, and a resume in PDF format to mssp_jobs@mssp.uscourts.gov. Please include “Vacancy Announcement 23-10 Administrative Support I” in the subject line.

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Position Administrative Support vacancy Job Summary: Administrative Supports are responsible for various administrative tasks including filing, copying, distributing mail, data entry, phone answering, typing, report assembly, and greeting visitors or clients.
Representative Duties: The following examples illustrate the major responsibilities of this role:

  • Welcome and assist visitors or clients in person and over the phone, answering basic inquiries, and directing them to the appropriate person or department.

Assist in the preparation of various documents and correspondence, utilizing templates and forms. This includes tasks such as typing, keyboarding, formatting, and generating documents based on templates, notes, or dictation. Additionally, maintain records of all correspondence.

Perform data entry duties, as well as generate standard reports from computerized systems and databases. Keep track of statistics and data.

Receive all incoming materials from within the court and prioritize and route them to the appropriate individuals in the office. Handle incoming and outgoing mail, including any special handling requirements, and provide messenger services as needed.

Manage both paper and electronic files, keeping them updated and organized. Make copies and deliver documents to staff members when necessary. Assist the records and reproduction staff with various tasks such as scanning, copying, filing, stamping, and locating files and documents.

Take charge of scheduling appointments, arranging meetings, and maintaining staff calendars.

Minimum requirements for this position include a high school diploma, two years of general experience (equivalent to one academic year), and knowledge and experience with Windows, Adobe, and Microsoft Word. While direct experience with a law enforcement agency or education in criminal justice is preferred, it is not required.

Applicants must be either citizens of the United States or eligible to work in the United States. A background investigation, including fingerprinting and criminal records checks, will be conducted in collaboration with law enforcement agencies.

Applicants may be subject to an investigation as deemed necessary. If selected for a position, applicants will be hired provisionally pending a successful completion of the investigation. It is important to note that this position requires mandatory Electronic Funds Transfer (EFT) for payment of net pay.

The U.S. Probation Office is part of the Judicial Branch of the U.S. Government. Employees in the judiciary serve under “Excepted Appointment” and are considered “At-Will” employees. Benefits of this position include participation in the Federal Employees’ Retirement System, which contributes to the Social Security Retirement Program, Federal Employees’ Health Benefits, Federal Employees’ Group Life Insurance, Thrift Savings Plan (similar to a 401 K plan with employer matching contributions), paid holidays, and accrual of annual and sick leave.

To apply for this position, applicants must submit three documents: (1) A Federal Judicial Branch Application for Employment Form AO 78, which can be found at https://www.mssp.uscourts.gov/employment-opportunities, and must be completed in its entirety (including “Optional Background Information), (2) a resume, and (3) a cover letter addressing relevant qualifications, skills, and experience. These documents can be sent via e-mail to mssp_jobs@mssp.uscourts.gov with the subject line “Announcement 23-10 Administrative Support I.” Please ensure that e-mailed documents are in PDF format.

Please note that only the most qualified candidates will be invited for interviews, and only those who are interviewed will receive a response.

Candidates must be aware that they will be responsible for covering any relocation expenses. It should be noted that the United States Probation Office reserves the right to make changes to the conditions of this vacancy announcement, fill multiple positions from this announcement, withdraw the announcement, or fill the position before the closing date without prior notice. Employees are expected to adhere to a Code of Conduct for Judicial Employees. Please note that the Court will not provide reimbursement for travel expenses related to interviews or cover any relocation costs. We value your interest in working for our district.

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